This page describes various club processes for different events and activities of the Grand Lawn Bowling Club. It is intended as a guide and helpful information to those needing information about these processes. Details of the actual processes are maintained by the club board.

Visitations

Visitations are arranged annually with several other clubs in the general Phoenix area by the club President or Vice President. Typically reciprocal visitations are arranged and planned. Usually teams of 24 bowlers are organized to play two games of triples at a visiting site or at our site with a break and snack provided in between games. When other clubs are visiting Grand all participating visitors are required to sign the Grand Community Association Guest Waiver form. Copies of this form can be found on the Grand website under Chartered Clubs, then Chartered Club Forms. Here is a link to that form: GRAND COMMUNITY ASSOCIATION GUEST WAIVER

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Expense Reimbursement Process

Members who spend money on behalf of the Grand Lawn Bowling club can be reimbursed for these expenses provided they have been pre-approved by the board either as part of the annual budget proposal or a special approval by the board.

Be sure to keep all receipts for your reimbursement request.

  1. Scan all receipts and save in PDF (.pdf) format

    1. You can scan all receipts in a single file, as opposed to scanning each receipt individually

    2. Alternatively, you can take a picture of the receipts if scanning to a PDF is not available to you.

  2. Attach the electronic receipts to an email to treasurergrandlbc@gmail.com In the subject of the email include what event or expense the request is for.

    1. Itemize each attachd receipt in the email indicating vendor and amount. Please make sure the amounts match.

    2. Add up all of the receipt amounts and indicate that total on the email.

    3. Indicate your preferred reimbursement method. Zelle is the preferred method as you will get your money quickly and directly deposited to your account. (Please include your Zelle information, either an email address or cell phone number.) The only other option is a check. No cash will be distributed for reimbursement requests

  3. Once submitted check your email for acknowledgement of your submission and for your Zelle reimbursement. Typically a Zelle reimbursement can be done same day or next day.